Midgett & Fite
Ideas for the office assistant, and where each one stands.
Every idea for Jasper starts here as a story. Anyone in the office can suggest one. Dan reviews the new ones, and the staff meeting sets the order. A story moves left to right as it's worked on: Backlog (ideas), Refining (shaping it with Steve), To do (agreed and next), In progress, Done, and Blocked when something outside our hands is holding it up.
Tenant notifications. A text or email when a repair is logged or scheduled (with the entry notice), when a payment arrives, after a good drive-by, and seasonal reminders. Do-not-reply, sent one at a time.
New · office ideaIvy's repair calls into Access. Each overnight repair waits as a draft. One click adds it to the repair log and tells the tenant.
New · office ideaThe weekly lists, ready to approve. Delinquencies, renewals and inspections due, built from Access with the letters drafted.
New · office ideaProcess checklists. Every eviction, turnover and new property gets a checklist that starts on its own and shows what's done and what's left.
New · office ideaContact history in one place. Every call, text, email and note about a person or property, including “don't call until”.
New · office ideaOwner reports. The email drafted with the report attached, and anything odd flagged first, like two rents on one day.
Office idea, updated Oct 22Rental listing drafts. One set of details to the website, Zillow and apartments.com, in a plain voice with a Fair Housing check.
Updated Oct 22Drive-by photos. Taken in the app, filed by property on the server, never in the camera roll. A note to the tenant from the same screen.
Updated Oct 22Inspection reports on a tablet. Drop-down choices, no handwriting, and the report formatted for you to approve.
Updated Oct 22The office portal and its Today card. One page for everything, with what needs you today and what's new since your last visit. Starts small and grows.
Steve's idea, updated Oct 22New lease intake. File a new lease, pull out its details, and hand them over for Access.
Dan's idea, Oct 12New management agreement. The same, for owners.
Dan's idea, Oct 12Email sorting. Rules first, Jasper for the rest. Moved to folders, never deleted.
PlannedLetter drafts from your own templates, for a person to approve.
PlannedLease and policy questions. Ask in plain English; the answer names the document it came from.
PlannedReady-made prompts for common office jobs, tested before staff use them.
Steve's ideaOne current set of procedures. Jasper lists every place the 87 procedures disagree (credit score, SmartMove fee, move-out steps), side by side. Dan decides each one, and old files are kept. Then the tenant files are checked against Access, such as a pet with no pet addendum.
Proposed first job · waiting on your OKWaiting on the office's order from the staff meeting.
Jasper's computer. Picked up from the office on 22 October. Being set up at Steve's: the secure link for phones and home computers, the backups, and the monitoring. Then it comes back to the office.
Started Oct 22This board. A place for anyone in the office to suggest a story and see where each one stands.
Live Oct 22Kickoff meeting. The office's ideas gathered, and the assistant named Jasper.
Oct 22All 87 procedures read and sorted: what Jasper or plain software can do, and what stays with a person.
Oct 21Nothing blocked.